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How QR Codes Can Make Storage a Breeze

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If you should ever have to use a self storage facility for an extended period of time, it's important to keep track of just what is being stored. You might need to put the majority of your possessions into storage while you're building a new home, or you might be planning to travel for a while. You might also operate a home-based business and use a storage facility as your warehouse. For a small number of goods, the process is quite straightforward. It can be easy enough to simply write a list of the contents on the side of each box.

This is not so easy when you have a large number of boxes, all of which can contain a range of items. Self storage prices and availability might mean that you've ended up renting more than one unit. Sometimes two small units can be more cost-effective than renting a larger unit, and sometimes a larger unit might not even be available. This makes it even easier to lose track of what is being kept where. So how can you easily keep track of what is being stored and where without having to write it all down on the side of the box?

Quick Response Codes

You are probably already familiar with quick response codes (which are just called QR codes). These are becoming more common in advertising, with many posters including a QR code that interested parties can scan with the code reader on their smartphones. This code means that the information does not need to be manually entered. The scanned code will direct the user to a particular website or app and has the possibility of being used to offer a special or bonus of some type (which gives more incentive to actually scan the code). But how can a QR code help you to keep track of your stored items?

Making Your Own QR Codes

There are a number of websites that offer free printable QR codes that can be customised to your needs. You simply need to be able to print a hard copy of the QR code onto adhesive paper. You can use an app or compile your own database to make a list of each item that is assigned that particular QR code. The code (on the adhesive paper) is then attached to a box or container. When you scan it with your phone, you will have an instant list of exactly what is in that box. This makes it incredibly easy to know what is being kept in each box or container. It's extremely helpful when you are storing a large number of boxes.

Things to Remember

  • You will need to update your database when an item is removed from a particular box.
  • You will need to reinstall the app if you should get a new phone while your items are in storage.
  • As is always the case, it can be a good idea to backup your files so that you always have an alternative saved copy of the database.
  • Most phone QR scanners work using the onboard camera. While it doesn't take a photo as such, the camera needs sufficient light to read the code. If you are having difficulties while you're inside the storage unit, try to bring the box closer to the light if possible. If the box is too heavy to easily move, a hand held torch should do the trick.